Step 4: Print your W-2s and send them to your employees Enter your business phone number and email address.You can also select Mark All to select all employees displayed. In the Select Employees for Form W-2/W-3 window, select the employees.From the Select Filing Period section, enter the year of the form you’re filing, and select OK.From Process W-2s, select All Employees to file by batch.Now you’re ready to send us your W-2s to file electronically. From the File Forms section, select Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal and select Create Form.Select Employees, then Payroll Tax Forms and W-2s.Next, you’ll be able to create your W-2s. This will open the enrollment instructions that you can read and print.

Select Federal Form W-2/W-3 from the list of forms, then select Edit.

From the Other Activities list at the bottom, select Change Filing Method.

From the Payroll Center, select the File Forms tab.

Open the QuickBooks Desktop Payroll Setup.

The first step to electronically file your W-2s is to set it up. When finished, you may also need to File your state W-2s. These are the steps to e-file your Federal W-2s to the SSA. Your employees can also view their W-2s online in QuickBooks Workforce. Now you can print your W-2 forms and send them to your employees by January 31. Step 2: Print your W-2s and send them to your employees

Select Payroll forms or filings, then W-2.

You can also check the status of your filing on the status page: Once we’ve processed your W-2 filing, we’ll send you an email letting you know it’s complete.

Select Submit to authorize us to file Copy A of Form W-2 electronically for you.

Review and print Copy D (Employer's copy) for your records.

On the Employer Copies: Form W-2 page, select View to open Acrobat Reader.

If prompted, tell us whether or not one or more employees were active participants in a retirement plan during the tax year.

Select Annual Forms, then W-2 Copies A & D (employer).

From W-2 Copies A & D, select File now.

From Tasks, select the Show more dropdown to view all forms due.

When you e-file, your W-2s are sent to the SSA and state agencies. If you use QuickBooks Online Payroll Core, Premium, or Elite with automatic tax payments and filings turned off, you'll need to e-file your W-2s.

W2s from quickbooks payroll service